Effective Date: Sep 19, 2025

Welcome to AllStates Payroll (“Company”, “we”, “our”, or “us”). These Terms and Conditions (“Terms”) govern your access to and use of our website, services, and software solutions for payroll processing, including direct deposit, tax filings, employee record management, and client notifications.

By using our services, you (“Client”, “you”, or “your”) agree to comply with and be bound by these Terms. If you do not agree with these Terms, please do not use our services.

1. Services Offered

We provide comprehensive payroll services including, but not limited to:

 – Payroll processing and tax filing
 – Employee onboarding and record-keeping
 – Direct deposit of employee wages
 – Compliance reporting
 – Automated reminders (via SMS/email)
 – Secure storage and transmission of sensitive employee and business data

All services are offered in compliance with applicable U.S. federal and state laws.

2. Client Responsibilities

You agree to:

 – Provide accurate and timely information for all employees and company data
 – Maintain current banking details for direct deposit
 – Review and approve payroll in a timely manner
 – Ensure compliance with all applicable employment, wage, and tax laws

Failure to provide timely or accurate data may result in delayed or incorrect payroll, for which we are not liable.

3. Handling of Personal and Financial Data

We handle sensitive information including employee Social Security numbers, banking information, wage data, and contact details.

By using our services, you authorize us to:
 – Collect, store, and process this data securely
 – Use encryption and secure protocols to transmit data
 – Share data with authorized third parties (such as banks and tax authorities) only as needed to deliver our services

We comply with applicable U.S. data protection laws, including but not limited to the Gramm-Leach-Bliley Act (GLBA) and relevant IRS regulations.

4. Direct Deposit Authorization

You authorize us to:

 – Transmit payroll payments via ACH (Automated Clearing House) to employee bank accounts based on the information you provide
 – Debit your business bank account for payroll amounts and applicable taxes

You are responsible for ensuring all employee bank details are correct and up to date.
We are not liable for payments delayed or misrouted due to incorrect or outdated information.

5. SMS and Email Communications

By using our services, you consent to receive SMS messages, emails, or automated alerts for purposes including:

 – Payroll submission reminders
 – System notifications
 – Compliance alerts or updates
 – Intimation of quarterly and annual report availability

Message and data rates may apply. You can opt-out at any time by replying “STOP” to an SMS or managing your communication preferences in your account dashboard.
Note: Opting out of critical notifications may impact timely payroll processing.

6. Fees and Payments

 – Pricing is detailed in your service agreement or proposal
 – Fees may include recurring subscription fees, per-payroll fees, and setup charges
 – Payments are due on a monthly or per-payroll basis unless otherwise agreed
 – We reserve the right to suspend services for non-payment

We may revise pricing with at least 30 days’ notice via email or account portal.

7. Data Security and Confidentiality

We use industry-standard security technologies and practices, including:

 – Encrypted data storage and transmission (e.g., HTTPS, SSL/TLS)
 – Secure access controls and user authentication
 – Regular audits and monitoring

However, no system is entirely immune to breaches. By using our services, you acknowledge and accept the inherent risks of online data transmission.

8. Termination

You or we may terminate services with [30] days’ written notice.

We may suspend or terminate your account immediately for:
 – Non-payment
 – Fraudulent activity
 – Violation of these Terms
 – Risk to system integrity or other clients

Upon termination, you are responsible for any outstanding payments and will be given a final data export upon request.

9. Limitation of Liability

To the fullest extent permitted by law, we are not liable for:

 – Losses due to incorrect data provided by you
 – Delays in payroll caused by third parties (banks, processors, etc.)
 – Indirect, incidental, or consequential damages

Our total liability in any matter shall not exceed the total amount paid by you in the past 12 months.

10. Indemnification

You agree to indemnify, defend, and hold harmless AllStates Payroll, its officers, directors, employees, and agents from any claims, losses, liabilities, and expenses (including legal fees) arising from:

 – Your misuse of our services
 – Data errors originating from your submissions
 – Breach of these Terms or any law

11. Governing Law

These Terms are governed by the laws of the State of [Insert State]. Any disputes shall be resolved exclusively in the courts located in [Insert County, State].

12. Changes to Terms

We may update these Terms periodically. Continued use of the services after such updates constitutes acceptance of the revised Terms. You will be notified of material changes via email or your client dashboard.

13. Contact Us

If you have questions about these Terms or our services, please contact us:

AllStates Payroll
6660 North High Street, Suite 1H, Worthington, OH 43085
Phone: 614.547.3777
Email: support@allstatespayroll.com
Website: www.allstatespayroll.com