Effective Date: Sep 19, 2025

AllStates Payroll (“Company”, “we”, “us”, or “our”) values your privacy and is committed to protecting the personal information of our clients and their employees. This Privacy Policy explains how we collect, use, store, share, and protect information through our website and payroll services (the “Services”).

By using our Services, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect and process the following types of information:

a. Client and Business Information
 – Company name and contact details
 – Tax identification numbers
 – Authorized users’ names, emails, and phone numbers

b. Employee Information (Provided by Clients)
 – Full name, address, date of birth
 – Social Security Number (SSN)
 – Bank account and routing numbers
 – Tax withholding details
 – Compensation and payroll records

c. Payment and Bank Information
 – Client bank account numbers for debits
 – Employee bank account numbers for direct deposit
 – Transaction history

d. Communication Data
 – Phone numbers and email addresses used for reminders or updates
 – SMS opt-in preferences and delivery logs

e. Usage Information
 – IP addresses, browser types, access logs
 – Device type and usage patterns on our platform

2. How We Use Your Information

 – Process payroll and direct deposit payments
 – File payroll taxes and generate required reports
 – Send SMS/email reminders to clients to submit payroll or missing info
 – Notify clients of compliance updates or upcoming deadlines
 – Improve and secure our platform and Services
 – Comply with legal obligations and regulatory requirements

3. SMS and Email Communications

By using our Services, you consent to receive SMS messages and emails related to:

 – Payroll submission reminders
 – Requests for missing information
 – Compliance alerts and account notifications

You may opt out of non-essential communications by replying “STOP” to SMS or adjusting your settings in the client dashboard.
Note: Critical messages related to payroll processing and tax deadlines cannot be opted out of.

4. Sharing of Information

We do not sell or rent personal information to third parties for marketing purposes. We only share data with:

 – Authorized service providers (e.g., payment processors, tax agencies)
 – Financial institutions for ACH direct deposit
 – Government entities (e.g., IRS, state labor departments) as required by law
 – SMS providers to deliver messages on our behalf

All third-party partners are contractually obligated to safeguard your data and use it only as necessary to provide services.

5. Data Security

We implement strict security measures to protect your data:

 – End-to-end encryption of sensitive data (e.g., SSL/TLS)
 – Secure data storage with access controls
 – Two-factor authentication (2FA) for user accounts
 – Routine security audits and employee training

Despite our efforts, no system is 100% secure. By using our Services, you acknowledge the inherent risks of internet-based data transmission.

6. Data Retention

We retain personal and financial data only as long as needed to:

 – Provide our services
 – Fulfill contractual and legal obligations
 – Maintain records for tax, audit, and regulatory purposes

When data is no longer required, it is securely deleted or anonymized.

7. Your Rights and Choices

You have the right to:

 – Access and review the information we hold about you
 – Request corrections to inaccurate data
 – Delete or restrict your data, where legally permissible
 – Withdraw consent for marketing or non-essential communications

To exercise these rights, contact us at support@allstatespayroll.com

8. Children’s Privacy

Our services are intended for businesses and are not directed toward children under 13. We do not knowingly collect data from minors.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date. Continued use of the Services after changes constitutes acceptance of the revised policy.

10. Contact Us

For questions or concerns about this Privacy Policy or your data, contact us:

AllStates Payroll
6660 North High Street, Suite 1H, Worthington, OH 43085
Phone: 614.547.3777
Email: support@allstatespayroll.com
Website: www.allstatespayroll.com